Spring 2020 COVID 19/School Closure Emails


Lincoln Crossing Elementary School Logo
It's a Great Day to Be A Colt!

Friday, April 3, 2020

Dear Colt Families,
You’ve likely heard that school will remain closed for the rest of the school year. You can find a copy of Mr. Leaman’s email here. I spoke with many of our Colt Staff team members this afternoon and I think it’s fair to say we share in your sadness and disappointment. We also share in your worry about the health and safety of our community and our families. We know that this decision was not made lightly and it is the right thing to do in these crazy times.

As we leave for our formal Spring Break, I encouraged my staff team to take a break, and I encourage you to, as well. Our staff team will resume checking emails on Tuesday, April 14th. It may not be the Spring Break you’d like to have, but I hope you find time to be with those you love (even if it’s digitally!).

This week, I’ve heard a lot of the same questions...so see below for some FAQs and then go on Spring Break! Or save this email for a re-read after 4/14!

We miss you all! Please be safe and stay healthy. 

Jen Hladun

When can we pick up additional school engagement materials?
We will have a distribution of materials from the MPR on Wednesday, 4/15. Last names A-I from 9am-11am, last names J-K from 11am-1pm, and all names from 3-6 pm. Your teacher will be in touch with you to let you know if you need to pick up any materials. We’ll do another distribution in early May - date TBD!

Can I turn in the work my child has completed?
We are not collecting back work materials that we sent home. Your teacher may reach out to you in order to get pictures of materials and is likely engaging with your child in a digital format. Check in with your teacher if you need/want feedback on your child’s progress. Later this spring, we may ask for novels and other classroom/library books back, but stay tuned on that.

Is it important that my child participate in the activities my teacher is providing?
Although your child’s work will not be formally graded, participating in the activities/work that your teacher has prepared will help him/her to stay engaged and on track for next school year. We think it’s really important that your child is engaging in the school activities we have prepared, otherwise we wouldn’t send it home! Our #1 goal is to minimize busy work and to maximize productive time!

I’m worried about security on Zoom.
The district hears you and we are moving from using Zoom to using Google Meet for digital class meetings. We are all learning together, so please stay tuned and be patient!

What if I/my child just can’t do the activities...it’s all just too much!
We hear you! Everyone is in a different spot right now. Just let your teacher know if what you are getting is more than you can manage. It doesn’t matter why, but let us work together with you to find out how to make things work!

Why does my teacher keep trying to get in touch with me/my student?
If your child didn’t come to school for a week, we’d be really worried! That’s our job and our nature! To that end, we are really trying to connect with each child each week. Please help us do that! If you are having an issue that’s preventing your child from participating, just let us know so we can find a way to make it work for you!

When can I get the materials from my child’s desk/cubby and his/her yearbook?
We plan to have those materials available for pick up at our May distribution date. This is also when we are likely to collect back ukes (4th grade), class books, library books, etc… We are figuring out how to do that safely. Watch for details in late April.

The technology that we have at home isn’t enough.
I believe the district is sending out a technology survey to get input on this. I don’t know if we’ll do another chromebook distribution, but if you need one, let Mrs. Hladun know via email and she’ll put you on her list in case they become available!

What about Fort Bragg?
Please see the email that the 5th grade teachers sent out this evening.

What about other field trips?
All field trips will be cancelled for this school year. We will work with the District after spring break to see what we can do about refunds...we just don’t know yet.

What about Daddy/Daughter Dance ticket funds?
Our PTC has all the funds that were collected and will be distributing refunds. Stay tuned for details! 

I have more unanswered questions!
Contact your teacher (after 4/13!) with any classroom related questions. Contact Mrs. Hladun anytime with any school or ‘big picture’ questions. I’ll be checking email every day (jhladun@wpusd.org) and I’m always available on my cell phone (702 324 6884 - text is always best!).


Lincoln Crossing Elementary School Logo

It's a Great Day to Be A Colt!

Thursday, March 26, 2020
Dear Colt Families,
You’ve likely heard from our Superintendent, Mr. Scott Leaman, that the County and District have extended the closure of all WPUSD schools through Friday, May 1st. It is our hope to resume school on Monday, May 4th. Here is a copy of the email Mr. Leaman sent out this afternoon.
Our team is incredibly sad about this situation, and I imagine you and your children are, too. The health and safety of our students and our community has to be our number one priority, though. We also recognize that learning at home is HARD - for kids, for parents, and for our team. The emotional implications of this closure are real, and are also exceptionally difficult.
In the last week, our team has pushed out information via email and paper to get your kiddos through April 3rd. I know my team has been ‘retooling and refining’ their efforts to connect and engage with kids as they have learned what works (and what doesn’t). Our team will be carving out time in the next couple of weeks to figure out how to best support students between April 14th and May 1st. Each teacher is approaching this in his/her own way. It’s possible we’ll be making additional packets for your child - we’ll be in touch about the when and where of the pickup in the coming week or so. Please be patient - we are all figuring this out together.
If you have a need to borrow a chromebook, you must email me back directly making that request. We have a limited supply, and so these devices are really intended for those who have no option at home...by now you probably know if that is your situation! You must email me by Wednesday, April 1st at 2 pm to get on the list for distribution. This is a hard deadline, and it’s possible that the deadline will be even earlier if the demand is high.
A reminder that students and families should NOT be on campus during the closure. You may see more activity on campus as teachers come and go to get materials and support students virtually, but my team is not available to talk in person, and we are not retrieving items from the classroom for students, as much as we would like to. We are really trying to maintain a ‘clean’ environment at school.
If you need to ask a question, you are most likely to reach someone in the office from 10am-2pm Monday-Friday (916 434 5292). You can always reach out to me on my cell phone at 702 324 6884. We are pushing all of our communication from via school messenger (when it’s big), and also our social media pages and our app. The district is sharing information nightly with families, so please watch for those emails for up to date information. The district is also answering their phones from 10am-2pm Monday-Friday at 916 645 6350.
This decision was incredibly difficult for our school leadership to make, and we appreciate your help and cooperation during this difficult time. Please stay safe and healthy.
We love seeing your kids in our ‘virtual spirit day’ pictures...keep them coming via email to me/your teacher, text them to me or attach them to social media posts. They keep our team smiling and I know your kiddos love to see themselves and their friends online, too!
Jen Hladun


Lincoln Crossing Elementary School Logo

It's a Great Day to Be A Colt!

Sunday, March 22, 2020
Dear Colt Families,
We hope this finds you and your family in good spirits and good health. As we continue farther into this new journey of school closure, please know we appreciate your compassion, flexibility and understanding as we all figure it out together.

Please click here for this week’s Colt Connection.

In it is information about this week’s food distribution plans and the various ways that you can stay connected with your teacher, the school, and our district. Plus there is a quick read that I hope gives you permission to take a deep breath and remember that our kids are going to be okay! Right now they are looking to the adults for their cues about how to respond in crisis and/or uncertainty...it takes a village and we’ve got this!!
Jen Hladun


Lincoln Crossing Elementary School Logo

It's a Great Day to Be A Colt!

Thursday, March 19, 2020
Dear Colt Families,
What a wild week this has been for everyone! We hope this finds you and yours healthy and safe!
This week, we sent home packets for all students (except for TK and 4th - they got all of their materials on Friday afternoon) and almost all have been picked up. I will be in the office until 2 pm today and again from 10am-2pm on Friday to take calls or to pick up packets. 
You can ALWAYS email your teacher with content questions, and you can ALWAYS email me with other ‘school’ questions - big things I’m hearing right now are requests for login info for their child and issues with not receiving emails from me/the district. But no question is a bad question! Please give us 24 hours to respond. If you have an urgent need, you are welcome to call/text me directly at 702 324 6884 (text is best!).
If you wanted to get on the list to borrow a chromebook because you do not have any digital device that your child can borrow, you must email me by today at 4 pm with that request - I don’t think the district can make any exceptions because of their limited capacity.
Even if you aren’t usually a social media person, I encourage you to pop into Facebook, Instagram or Twitter and follow LCES (and maybe your teacher!). Every day, I am pushing out recorded books on YouTube (search for Jennifer Hladun and look for the LCES/Colt logo) and interesting things to do with your kiddos that aren’t likely to be in your work packet but may be fun for your child/family! 
We appreciate your patience and flexibility as we navigate these strange times. Please remember that wpusd.org is the clearing house for all communication about our district’s response/support. In addition, our website, lces.wpusd.org, has all of these ‘whole school’ emails copied on the main page as well as the links to your teacher's websites and Clever (for things like iReady, Benchmark Advance, etc...).
We miss your kiddos and the energy of the classroom/school community. Please let your students know we look forward to seeing them as soon as it’s safe for us to all be together!
Jen Hladun


Lincoln Crossing Elementary School Logo

It's a Great Day to Be A Colt!

Tuesday, March 17, 2020

Dear Colt Families,
All of our teachers have worked hard in recent days to put together materials for your children to dig into during this school closure period. Some of our objectives:
  • the goal of these materials is to keep your child engaged in school, but it is not a typical academic load, and the work is optional. 
  • the work will not be graded, but many of our teachers are hoping their students make an effort on the work so that we can resume school with minimal impact. 
  • our teachers have aimed to send home about 8 hours of work for each week of the closure - you child may move through it faster or slower, and that’s okay. 
  • the work is designed to be done independently, and if your child has any questions, you are encouraged to reach out to your teacher with questions. 
  • your teacher may also send out more information via email or using digital platforms.
  • your teacher also knows if a computer/internet is unavailable in your home based on our technology survey results - and he/she will work with you to find ways for your child to engage in content!
  • Mrs. Adams has put together some music based materials online - visit lces.wpusd.org > Staff Web Sites > under the Enrichment Bullet
A reminder that there are lots of things your child can do anytime...reading, playing, building, writing notes to family, playing with pets, arts & crafts (if you are a brave parent!), and activities of special interest to your child/family. There are lots of tech activities your child can do, too - typing practice, iReady, Prodigy, Scratch, and more...online companies are opening their portals with free content in a pretty astounding way! 

We will be distributing classroom materials to families from the MPR on Wednesday, 3/18/20 for students in grades K-5 (AM and PM TK materials all went home on Friday).

Please come at the following times (if you can) to pick up your child’s materials. You can pick up materials for your friends/neighbors, too. 

Last Name Starts With...
Come to the MRP Doors At...
Wed., 3/18 from 9-11am
Wed., 3/18 from 11am-1pm
Wed., 3/18 from 1pm-3pm
Open Pick Up
Wed., 3/18 from 3pm-5pm

We’ll see how many packets are left to pick up after Wednesday and I’ll be back in touch with additional times if needed.

Please remember that the purpose of school closure is to support social distancing. This is a quick-ish pick up process. Please do not congregate. Although your kids need fresh air, please leave your kids at home/in the car (if possible). I know we have a wonderful community, but let’s be mindful of the ‘why’ behind this whole thing and be respectful of those in our community who are really working hard to stay safe and healthy.

If, for some reason, you absolutely cannot come by campus on Wednesday (for health or other reasons), please let me know so we can find an alternative option for you.

Final thought, our teachers are checking their email at least once daily. If, after you get your child’s materials, you have any questions, just send them a quick note - they’ll get back to you soon!

Be sure to keep an eye on social media (Facebook, Instagram and Twitter) or our school app for reminders. Big updates will come through email, voicemail and social media platforms.

Jen Hladun


Lincoln Crossing Elementary School Logo

It's a Great Day to Be A Colt!

Sunday, March 15, 2020

Dear Colt Families,

There is no Colt Connection for this week, but I wanted to share a couple of next steps and resources with you in the meantime:

To Dos:
  • Sometime tonight, please fill out this survey so we can best meet your child’s/family’s needs around classwork/school engagement during this school closure
  • If you or someone you know is not receiving emails from me or from the school district, they should send and email to communication@wpusd.org to get that figured out...for most of these cases, it’s an issue with the database that we aren’t able to fix on the school site level, unfortunately

Next Steps:
  • Either your teacher or I will be in touch early next week (probably on Tuesday!) about how to pick up any extra materials that your teacher would like your child to have. I’ll be distributing materials from the MPR over a wide variety of hours next week...but be on the watch for info
  • Every teacher is approaching the next few weeks differently. If, after you’ve picked up materials from the school next week and/or gotten communication from your teacher, you have questions, definitely send your teacher an email or communicate through their established classroom communication platform
  • If your child receives free/reduced lunch, watch for more information about how that will be handled...the district is working on a plan currently!
  • Watch our social media feeds for both information as well as some ideas of fun things you might do with your kids during this unusual time

We will push any big info out via email, phone message,FaceBook, Instagram, Twitter, and our LCES school app. We’ll post big communication on our website (lces.wpusd.org), and our social media feeds are visible on our website, too. You can always visit our webpage main page (lces.wpusd.org) for up to date information from our site.

It turns out we will not have anyone stationed at the phones on Monday. If you have an urgent need, please call us at 916 434 5292. If no one answers, please call back later or ring me directly on my cell phone at 702 324 6884 (text is always best on my phone!) The district office will have someone answering their phones from 10am-2pm M-F (916 645 6350).

Jen Hladun


Lincoln Crossing Elementary School Logo

It's a Great Day to Be A Colt!

Friday, March 13, 2020
Dear Colt Families,
You’ve likely heard from our Superintendent, Mr. Scott Leaman, that all WPUSD schools will be closed on Monday, 3/16 through Monday, 4/13. It is our hope to resume school on Tuesday, 4/14 (after Spring Break). A copy of Mr. Leaman’s email and FAQ can be found here.
This is a really unusual situation, and one we’ve never encountered before. My team is working hard right now, this weekend and on Monday to ensure your students have access to the materials they will need to remain engaged in their academics between 3/16 and 4/3. It is our hope that you’ll help us help your students - this isn’t a ‘vacation,’ but rather a chance to support our community and avoid the spread of COVID-19 virus so that it doesn’t compromise the health of the most vulnerable in our community.
A few things to know/do:
  • Please fill out this survey between now and Sunday evening so we have a sense of what works best for you in terms of receiving/completing classwork
  • Please await more communication (likely on Tuesday or Wednesday) from me about how you can pick up any materials your child may need; we anticipate distributing materials toward the middle/end of next week; your teacher may email you sooner with things you can do at home right away
  • Please do NOT come to campus on Monday. Our staff will be very busy prepping materials and closing our campus. Please call us with any questions between 8am-4pm at 916 434 5292. The District office will be taking calls M-F from 10am-2pm at 916 645 6350
  • All communication from LCES in the coming weeks will go out via school messenger, our social media pages and our app
This decision was incredibly difficult for our school leadership to make, and we appreciate your help and cooperation during this difficult time. Please stay safe and healthy. If you need anything urgently, I invite you to call me directly at 702 324 6884.
Jen Hladun



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